A practical guide to HubSpot's Breeze in Workflows

Stevia Putri
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Stevia Putri

Stanley Nicholas
Reviewed by

Stanley Nicholas

Last edited October 16, 2025

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Breeze is a simple project management tool designed for freelancers, teams, and businesses of all sizes. It aims to streamline project workflows, enhance collaboration, and provide a clear overview of all ongoing tasks and projects. With its user-friendly interface and comprehensive feature set, Breeze helps teams stay organized and on track.

Asset suggestion: Screenshot of the Breeze in Workflows dashboard.

What is Breeze?

Breeze is a project management software that combines task management, team collaboration, and time tracking in a single platform. It’s built to be intuitive, eliminating the steep learning curve often associated with project management tools. Breeze allows users to visualize their workflows using Kanban boards, track project progress with real-time reporting, and manage resources effectively. It's a versatile tool that supports various project methodologies, from simple to-do lists to more complex, multi-stage projects.

Key features of Breeze

Breeze offers a wide range of features to support project management from start to finish. Here are some of the standout functionalities:

  • Project boards: Visualize your workflow with Kanban boards. You can create columns for different stages of your project and move tasks from one stage to another, giving you a clear overview of progress.

  • Task management: Create, assign, and manage tasks with ease. You can add due dates, assign team members, add detailed descriptions, and attach files to each task. Checklists within tasks help break down larger items into smaller, manageable steps.

  • Time tracking and estimates: Track the time spent on tasks and projects. This feature is crucial for billing clients, managing team workload, and improving future project estimates. You can also set estimates for tasks to compare planned versus actual time spent.

  • Calendars and scheduling: Breeze provides team and project calendars to help you visualize deadlines and schedule tasks. You can integrate it with your personal calendar (like Google Calendar or Outlook) to keep everything in sync.

  • Reporting and dashboards: Get insights into your team’s performance and project progress with built-in reporting tools. Dashboards provide a high-level view of key metrics, helping you make data-driven decisions.

  • Collaboration tools: Keep all project-related communication in one place. Breeze allows for discussions on tasks and projects, ensuring everyone on the team is on the same page. You can @mention team members to get their attention.

  • Resource management: Plan and allocate your team's resources effectively. Breeze helps you see who is working on what and who has the capacity to take on new tasks, preventing burnout and ensuring a balanced workload.

  • Integrations: Breeze integrates with a variety of popular tools like Slack, Google Drive, Dropbox, and GitHub, allowing you to connect your existing workflows and create a more unified system.

Asset suggestion: A collage of screenshots showing different key features of Breeze in Workflows, like the Kanban board, time tracking interface, and a report.

Breeze pricing

Breeze offers straightforward pricing plans that cater to different team sizes and needs. They typically have a tiered pricing structure based on the number of users.

  • Freelancers: A plan designed for individuals, offering all the core features for managing personal projects.

  • Small teams: This plan is suitable for small businesses and teams, providing more user seats and advanced collaboration features.

  • Large teams: For larger organizations, this plan offers unlimited users and projects, along with priority support and more advanced features.

All plans usually come with a free trial, allowing you to test the platform before committing. The pricing is generally considered competitive, making it an accessible option for many businesses.

Pros and cons of using Breeze in Workflows

Like any tool, Breeze has its strengths and weaknesses. Here’s a balanced look at what you can expect:

Pros

  • User-friendly interface: Breeze is known for its clean and intuitive design, making it easy for new users to get started without extensive training.

  • All-in-one solution: It combines project management, task tracking, collaboration, and reporting in one platform, reducing the need for multiple tools.

  • Visual project tracking: The Kanban boards provide a clear, visual way to track the progress of projects and identify bottlenecks.

  • Affordable pricing: The pricing structure is simple and affordable, especially for small to medium-sized businesses.

  • Excellent customer support: Users often praise Breeze for its responsive and helpful customer support team.

Cons

  • Limited advanced features: While Breeze is excellent for most standard project management needs, it may lack some of the advanced features and customization options that larger enterprises or highly complex projects might require.

  • Fewer integrations than competitors: Although it integrates with popular tools, its list of integrations is not as extensive as some of its larger competitors.

  • Reporting could be more robust: The reporting tools are functional but might not be as detailed or customizable as some teams would like for in-depth analysis.

Who is Breeze for?

Breeze is an ideal solution for a wide range of users, including:

  • Freelancers: Its simplicity and affordability make it perfect for individuals managing multiple clients and projects.

  • Small to medium-sized businesses (SMBs): SMBs can benefit from its comprehensive feature set without the complexity and high cost of enterprise-level software.

  • Marketing and creative agencies: The visual nature of Kanban boards is well-suited for managing creative workflows and campaigns.

  • Software development teams: While it may not replace specialized tools like Jira for very complex development cycles, it’s a great option for smaller dev teams or projects that require a more straightforward workflow.

  • Any team looking for a simple, visual project management tool: If your team finds other project management tools to be overly complicated, Breeze’s straightforward approach could be the perfect fit.

Final thoughts

Breeze in Workflows stands out as a simple, yet powerful project management tool. Its strength lies in its user-friendly design and all-in-one feature set, which helps teams streamline their processes without getting bogged down by complexity. While it may not have all the bells and whistles of some enterprise-grade platforms, it offers excellent value for freelancers, small teams, and any organization that prioritizes clarity and ease of use in their project management. If you're looking for an intuitive way to manage projects, track progress, and foster collaboration, Breeze is certainly worth considering.

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Stevia Putri

Stevia Putri is a marketing generalist at eesel AI, where she helps turn powerful AI tools into stories that resonate. She’s driven by curiosity, clarity, and the human side of technology.