How to use Metaview to streamline your recruiting in 2025

Let's be honest, recruiting can sometimes feel like you're drowning in admin work. Between back-to-back interviews, trying to scribble down useful notes, and then chasing everyone for feedback, the actual "recruiting" part can get lost. This is where tools like Metaview pop up, promising to handle the grunt work so you can actually focus on finding the best person for the job.

This guide is all about the practical side of things. We'll walk through exactly how to use Metaview to make your hiring process smoother, from your very first interview setup to digging into the data. Think of it as your cheat sheet to saving time and, hopefully, making better hires.

A quick clarification: Metaview vs Meta AI

Before we get into the weeds, let's clear up something that trips people up. Metaview is an AI tool built specifically for recruiting teams to help with interview notes and analysis. Meta AI is the general AI assistant from Meta (you know, Facebook) that lives in apps like WhatsApp and on their smart glasses.

They sound similar, but they do completely different jobs. For the rest of this article, we’re only talking about Metaview, the one for recruiters.

What you'll need to get started with Metaview

Getting set up with Metaview is pretty simple, but you’ll want to have a few things ready to go.

• A Metaview account: You can start with their free plan, which gives you up to 25 conversations a month, or jump into a paid plan if you need more.

• Your calendar: You'll need to link your Google or Outlook calendar. This is how Metaview knows when to show up for your scheduled interviews automatically.

• Video call software: Metaview works with the usual suspects like Zoom, Google Meet, and Microsoft Teams.

• An Applicant Tracking System (ATS) (Optional, but a good idea): If you connect your ATS, you can unlock features like auto-filled scorecards. It just keeps all your candidate info neatly in one spot. While Metaview connects to recruiting tools, a truly connected system pulls info from everywhere, like help desks such as Zendesk or internal knowledge hubs in Confluence.

A step-by-step guide to using Metaview for better hiring

Alright, here’s how you can actually start weaving Metaview into your day-to-day work to save some time and make more informed hiring calls.

Step 1: Set up your Metaview account and integrations

First things first, you need to connect Metaview to the tools you already use every day. After you sign up, it will ask you to connect your calendar, video conferencing app, and ATS. The whole process is pretty straightforward and mostly just involves you logging in and giving it permission.

This step is really important because it’s what lets the Metaview AI notetaker join your interviews automatically. No more manually sending invites to a bot. While Metaview's integrations are built for recruiters, other platforms like eesel AI take this idea and apply it to the whole company, connecting to over 100 tools from customer support to internal wikis. That creates a single AI that can help out across every department, not just one.

Step 2: Let Metaview record interviews automatically

Once your integrations are live, a Metaview bot will automatically join your scheduled meetings to record and transcribe them. It just shows up in the participant list like anyone else, and you can even change its name and avatar to match your company's branding if you want.

The tool can handle both video and phone calls, and it transcribes everything as it happens. The audio and video are saved too, so you can always go back and review a specific moment.

Step 3: Check out the AI-generated notes and summaries from Metaview

This is where the magic really happens. A little while after your interview wraps up, you'll get a full transcript along with a neat set of AI-generated notes. Instead of a giant block of text, the notes are broken down into easy-to-read bullet points that pull out key details, how the candidate answered questions, and any potential red flags.

You can also create your own note templates to match your interview questions or what you're looking for in a role. This helps keep feedback consistent, especially when multiple people are involved, and makes it way easier for hiring managers to get the gist without reading every single word.

Step 4: Get team feedback faster with scorecard autofill

We've all been there, sending "gentle reminder" emails to get interview feedback. Metaview can help with that. By connecting to your ATS, it can start filling out scorecards for you. It uses the transcript to pull in objective facts and even offers some suggestions for the more subjective sections based on what was said.

It's not going to make the final decision, but it does cut down on the administrative busywork for your hiring team. It also helps make sure feedback is based on the actual conversation, which leads to fairer and more consistent hiring.

Step 5: Use data to generate reports and coach your team

Metaview isn't just for one-off interviews. It also gives you a bird's-eye view of your entire hiring process. You can look at metrics like who’s talking more (the interviewer or the candidate), spot common themes across different interviews, and even pick up on what candidates are saying about salary expectations.

This data is also great for coaching. You can use clips from real interviews to train new recruiters or help seasoned interviewers sharpen their skills. It's a nice way to build a culture of improvement that's backed by actual examples, not just abstract advice.

Pro tips for getting the most out of Metaview

Once you've got the basics down, here are a couple of things you can do to get even more out of Metaview.

• Customize your note templates: Seriously, don't just use the default ones. Take a few minutes to create custom templates for different roles or interview stages (like the phone screen, the technical round, and the final chat). It ensures you're capturing the most important info every time.

• Use AI reports for market intel: Keep an eye on the trends that pop up in your interview data. You might notice patterns around salary expectations, in-demand skills, or what candidates are saying about your competitors. This is free market intelligence you can use for your own strategy.

• Think about AI beyond just recruiting: Making hiring more efficient is great, but the same ideas can be applied elsewhere. An AI agent could help your IT team with internal tickets or handle common customer support questions by learning from your company's documents. For that, you’d need a tool designed for more than just one job.

Metaview is built for recruiting, but a tool like eesel AI lets you build and use AI agents anywhere in your company. You could set up an "AI Internal Chat" for your team in Slack or an "AI Agent" to tackle customer questions in your help desk, all from one place.

Is Metaview the right tool for you?

Metaview is a really focused tool that does a great job of solving some of the biggest administrative headaches in recruiting. It automates notes, makes feedback easier to manage, and gives you useful data. If your main goal is to clean up your hiring workflow, it's definitely worth a look.

However, if you're thinking bigger and want to bring AI into other parts of your business, you might want to look at a more flexible platform. For companies that want to use AI for customer service, internal support, and more, something like eesel AI could be a better long-term fit. It connects to all your company knowledge and lets you build AI agents for pretty much any task you can think of.