The 12 best AI project management tools in 2025 (features & pricing)
Stevia Putri
Last edited August 6, 2025
Let’s be real, modern project management can feel like you’re trying to spin a dozen plates at once. You’re juggling deadlines, digging for updates across countless apps, and trying to make a shoestring budget work. It’s a constant effort to keep everything from tumbling down. But what if you had a bit of help? Artificial intelligence is starting to bring some much-needed order to the chaos.
This isn’t about replacing people, it’s about making their jobs easier. This guide is a straight-to-the-point walkthrough of the 12 best AI project management tools available. We’ll help you find the right software to cut through the noise so your team can get back to doing what they do best.
What are AI project management tools?
Simply put, AI project management tools are apps that use artificial intelligence to handle the boring stuff, give you insights from your data, and help you make smarter decisions. Instead of you manually cobbling together status reports or just guessing at timelines, these tools do the heavy lifting.
Their main job boils down to a few things:
- Automation: They take over repetitive tasks, like creating sub-tasks, scheduling due dates, and sending out reminders so your team doesn’t have to.
- Prediction: They can forecast when a project will actually finish, spot potential problems before they blow up, and analyze your team’s workload to help prevent burnout.
- Optimization: They can suggest the smartest way to assign tasks and help untangle complex workflows to make everything run a little more smoothly.
The point isn’t to make project managers obsolete. It’s to give them a boost, freeing them from mind-numbing admin so they can focus on strategy, leading the team, and keeping morale high.
How we picked these AI project management tools
To put this list together, we looked past the shiny marketing claims to find tools that actually deliver. We wanted to recommend software that could handle the messy reality of a busy team.
Here’s what we looked for:
- Real AI chops: We wanted tools with genuinely useful AI that goes beyond a simple text generator. We focused on things like predictive analytics, intelligent automation, and smart scheduling that actually make a difference.
- Team-friendly features: A project management tool is useless if it just becomes another information silo. The software had to be a central spot for communication and a single source of truth for every project.
- Plays well with others: The best tools don’t operate in a bubble. They need to connect smoothly with the other apps you use every day, like Slack, your support desk, and document libraries. This is key for creating a truly connected setup.
- Easy to use and worth the cost: Nobody has time for clunky software. The tool has to be easy for teams to start using right away and offer a clear benefit for its price, whether it’s a free plan or a paid one.
The best AI project management tools at a glance
| Tool | Best For | Standout AI Feature | Starting Price (Billed Annually) |
|---|---|---|---|
| eesel AI | Automating workflows across your tools | AI Agents that connect PM tools to support desks | $239/month |
| Asana | Productivity insights | Smart status updates & goal setting | $10.99/user/month |
| ClickUp | Customization and asking questions about projects | AI Knowledge Management & project Q&A | $7/user/month |
| Wrike | Enterprise-level risk prediction | AI project risk assessment (Green, Orange, Red) | $9.80/user/month |
| Motion | Automated scheduling and time management | AI-powered calendar and task prioritization | $19/user/month |
| Monday.com | Large teams needing a PM and sales CRM combo | AI-assisted task list generation | $27/month (3-seat minimum) |
| Hive | Generating project plans from simple prompts | "Let Buzz plan your project" from a prompt | $7/user/month |
| Trello | Visual learners and simple Kanban workflows | AI-powered content generation and brainstorming | $5/user/month |
| Notion | Integrated knowledge bases and documentation | AI Q&A that searches your entire workspace | $8/user/month |
| Fireflies.ai | Automating meeting notes and action items | AI transcription and meeting summaries | Free plan available |
| Basecamp | All-in-one solution with flat-rate pricing | "Move the Needle" project health tracking | $15/user/month or $299/month flat |
| Loom | Asynchronous communication and video updates | AI-generated video summaries and task lists | $12.50/user/month |
A detailed look at the 12 best AI project management tools for 2025
Now that you have the big picture, let’s get into what makes each of these tools tick and who they’re really for.
1. eesel AI: best for automating workflows across your project tools
Most project management tools help you stay organized within their own little world. eesel AI works a bit differently. Think of it as a smart connector that links your project management app to all the other software you rely on, like your help desk and knowledge bases. Instead of just giving you another place to track tasks, eesel AI makes your current tools smarter by automating the manual work that happens between them. For instance, it can spot a bug report in a customer ticket and automatically create a matching task in Jira, assigning it to the right person.
Key Features:
- AI Agent: Handles tasks between different systems, like creating a ticket in Zendesk or Jira Service Management from a project update or a Slack message.
- AI Internal Chat: Lets your team ask questions in Slack or MS Teams and get instant answers from project docs you have stored in Confluence or Google Docs.
- AI Triage: Automatically sorts, tags, and prioritizes incoming requests using project keywords, so tasks get to the right person without anyone having to do it manually.
Pricing: Starts at $239/month (billed annually) for the Team plan, which gives you up to 3 bots and 1,000 AI interactions.
Best for: Teams that want to stop wasting time on manual data entry and connect their project management, support, and knowledge apps into one smooth, automated workflow.
2. Asana: one of the leading AI project management tools for productivity insights
Asana is a well-known name in project management, and its AI features are all about giving you smart recommendations to keep work moving forward. It’s great at highlighting potential issues before they actually derail your project. Its AI can scan project updates to point out open questions or blockers, giving managers a heads-up on where they should focus.
Key Features: Smart status detection, AI-assisted goal setting, and an inbox that organizes tasks by what’s most important.
Pricing: Paid plans with AI features start at $10.99 per user, per month when billed annually.
Best for: Teams that want clear insights into their own productivity and a simple overview of how their projects are doing.
3. ClickUp: best among AI project management tools for customization and asking questions about projects
ClickUp is the Swiss Army knife of project management. It’s a super customizable, all-in-one platform where you can ask its AI plain-English questions about your projects and get instant summaries. You can ask things like, "What did my team finish last week?" or "Which tasks are falling behind?" and get an immediate, AI-generated report.
Key Features: AI-powered project Q&A, AI Knowledge Management to summarize documents, and an AI writer to help with task descriptions and comments.
Pricing: The AI features are a $5 per user, per month add-on to its paid plans, which start at $7 per user, per month (billed annually).
Best for: Teams that need a really flexible workspace and want to get quick answers about project data without digging through everything themselves.
4. Wrike: the best of AI project management tools for enterprise-level risk prediction
Wrike’s most impressive feature is how it uses AI to look at past data and predict project risks before they turn into actual problems. It gives each project a risk level (Green, Orange, or Red) based on things like how complex a task is, your team’s workload, and previous performance. For big, complicated projects, this is a huge deal, since even a tiny delay can throw everything off.
Key Features: AI-powered project risk assessment, plus intelligent text generation and summarization tools.
Pricing: AI is part of Wrike’s paid plans, which start at $9.80 per user, per month.
Best for: Large companies and enterprise teams handling complex projects where getting ahead of risk is a must.
5. Motion: one of the best AI project management tools for automated scheduling and time management
Motion feels like a project manager and a personal assistant rolled into one. Its AI takes your to-do list, priorities, and deadlines, and then automatically builds your daily schedule for you. It intelligently blocks out time in your calendar for specific tasks, so you’re always working on the most important thing without the headache of figuring out what to do next.
Key Features: AI-powered task scheduling, automatic calendar syncing, and a meeting assistant for easy booking.
Pricing: Starts at $19 per user, per month for individuals when billed annually.
Best for: Individuals and small teams who want to automate their time management and stop wondering what they should be working on.
6. Monday.com: one of the top AI project management tools for large teams needing a PM and sales CRM combo
Monday.com calls itself a "Work OS," and it lives up to that by mixing project management with other business needs like sales and marketing. Its AI assistant can help create task lists for big projects, write emails, and summarize long documents, making it a solid hub for work that spans different departments.
Key Features: AI-assisted task generation, email writing, and content summarization.
Pricing: Paid plans start at $27 per month, which includes a 3-seat minimum, when billed annually.
Best for: Bigger teams that want one platform to manage everything from sales pipelines and marketing campaigns to development sprints.
7. Hive: the best of AI project management tools for generating project plans from simple prompts
Hive has a really cool feature that lets you create an entire project plan tasks, phases, timelines, and all from a single sentence. Just tell its AI, "Plan a launch for our new mobile app," and it will map out a detailed project for you. It’s a massive time-saver for teams that find themselves creating similar kinds of projects over and over.
Key Features: A prompt-to-project planning tool and the HiveMind AI assistant for suggesting content and sub-tasks.
Pricing: Paid plans with full AI access start at $7 per user, per month (billed annually).
Best for: Teams that need to spin up new project plans fast and want AI to do the initial work of breaking down tasks.
8. Trello: one of the best AI project management tools for visual learners and simple Kanban workflows
Trello is the king of Kanban boards, giving you a simple, visual way to manage your work. It’s now beefed up with Atlassian Intelligence, which can help with brainstorming and writing content right inside Trello cards. It’s handy, but the AI is a little limited because it mostly sticks to the Atlassian ecosystem, meaning it can’t easily work with tools outside of it.
Key Features: Classic visual Kanban boards, AI-powered content generation and summarization.
Pricing: AI features come with the Premium plan, which starts at $10 per user, per month when billed annually.
Best for: Visual thinkers and teams managing straightforward projects who love a simple, drag-and-drop setup.
9. Notion: one of the top AI project management tools for integrated knowledge bases and documentation
Notion is a super-flexible workspace where you can keep your project management and documentation in the same place. Its biggest AI advantage is its Q&A feature, which can search your entire workspace from project plans to meeting notes to find an answer to any question. It’s like having a search engine for your team’s brain.
Key Features: AI-powered Q&A, an AI writing assistant for notes and summaries, and flexible database views for tracking tasks.
Pricing: Notion AI is an add-on that costs $8 per user, per month on top of its plans.
Best for: Teams that write a lot of documentation and want a single, searchable place for both project tasks and internal knowledge.
10. Fireflies.ai: best for automating meeting notes and action items
Meetings are often the biggest time-drain in any project, and Fireflies.ai is designed to fix that. It joins your calls, records and transcribes them, and then gives you an AI-generated summary with key decisions and action items. It helps make sure nothing gets missed and that that everyone knows what they need to do next.
Key Features: AI meeting transcription and summarization, automatic action item detection, and conversation analytics.
Pricing: A free plan is available, with paid plans starting at $10 per user, per month (billed annually).
Best for: Teams that spend a lot of time in meetings and want to automate their note-taking so follow-ups never fall through the cracks.
11. Basecamp: one of the best AI project management tools for an all-in-one solution with flat-rate pricing
Basecamp takes a simple, all-in-one approach to project management. It puts to-do lists, file storage, and team chat all in one place. Its biggest selling point is its simple, flat-rate pricing, which is a great deal for larger teams. Instead of paying for each user, you pay one price for everyone.
Key Features: Centralized project hubs, a "Move the Needle" dashboard for tracking progress, and built-in chat and message boards.
Pricing: $15 per user, per month, or a flat $299 per month for unlimited users (billed annually).
Best for: Businesses that want a predictable price and a single system to replace tools like Asana, Slack, and Google Drive.
12. Loom: best for asynchronous communication and video updates
Loom is a video messaging tool that uses AI to make quick video updates more useful. After you record a screen share, Loom’s AI can automatically create a title, a summary, and chapters for your video. It even pulls out a task list based on what you said, making it easy for your team to turn a video update into concrete steps.
Key Features: AI-generated video titles, summaries, and chapters, plus automatic task extraction.
Pricing: Paid plans start at $12.50 per user, per month, and the AI add-on costs an extra $4 per user, per month.
Best for: Remote or distributed teams that use async videos for project updates, feedback, and training.
How to choose the right AI project management tools for your team
Feeling a little swamped by the options? Don’t sweat it. Here are a few practical tips to help you pick the right one.
First, focus on your problem, not the features. Don’t get distracted by a long list of cool-sounding AI capabilities. What’s your team’s biggest project management headache right now? Is it inaccurate timelines, messy communication, or just endless manual work? Figure out your main pain point and choose the tool that’s built to solve it.
Next, think about the tools you already use. The best software is the kind that works well with the apps you already have. If your support team lives in Zendesk and all your project docs are in Confluence, you need something that can connect them. A tool like eesel AI is designed for exactly this, acting as the smart glue between your platforms.
Finally, start small and test it out. Don’t try to roll out a new tool to your entire company at once. Use the free trials to run a few tests. See if the AI’s suggestions are actually helpful and if the new workflow saves you time before you commit to paying.
Supercharge your projects by connecting AI project management tools with automation
Standalone AI project management tools are great for keeping tasks in order, but the real magic happens when you automate the work that connects them to the rest of your business. It’s one thing to have a neat to-do list, and it’s another thing entirely to have the work on that list get done automatically.
While tools like Asana or ClickUp are good for managing what needs to be done, a platform like eesel AI helps automate the work itself. It can turn a customer email into a project task, or find an answer for a developer in a project brief without them ever having to leave Slack.
Tired of manually connecting the dots between your apps? Let AI handle it. Give eesel AI a try for free and see what it feels like to have your tools work together automatically.
Frequently asked questions
The best way is to focus on the return on investment in time saved. Calculate the hours your team spends on manual admin tasks, like creating reports or updating schedules, and show how automating that work frees them up for more strategic activities.
Most modern tools are designed for simplicity with intuitive interfaces and guided onboarding. Many offer free trials, so you can test one with a small pilot project to see how easily your team adapts before committing to a full rollout.
They are absolutely for businesses of all sizes. Many platforms offer scalable plans, and the efficiency gains from automating tasks can have an even bigger impact on a small team where every person’s time is critical.
A key advantage is predictive analytics. The AI can analyze project data to forecast completion dates more accurately and identify potential risks or resource conflicts early on, letting you solve problems before they derail your timeline.
Think of them as a co-pilot, not a replacement. These tools handle the repetitive, administrative parts of the job, which frees up project managers to focus on high-level strategy, creative problem-solving, and team leadership things AI can’t do.
Not at all. The best tools are designed to integrate seamlessly with the software you already rely on. This connectivity is crucial, as it allows the AI to pull information and automate actions across your entire tech stack.
