The 7 best Trello alternatives for growing teams in 2025

I tried over a dozen tools to find the 7 best Trello alternatives in 2025

Trello is like that first apartment you loved. It’s simple, visual, and for a while, it’s everything you need. Its drag-and-drop Kanban boards are famous for a reason, helping millions of us get a handle on our to-do lists. But then, your team grows. Your projects get more complicated, with more moving parts. And suddenly, that simple, cozy apartment starts to feel a little… cramped.

If you’ve started bumping into Trello’s limits, whether it’s the free plan cap or just a need for more powerful features, you’re in the right spot. I’ve waded through the sea of project management software to bring you a straightforward list of the best Trello alternatives that can actually keep up with a growing team.

What are Trello alternatives?

Let’s get on the same page. Project management tools are basically digital command centers for your team’s work. They’re designed to bring order to the chaos, turning a jumble of tasks and ideas into an actual, actionable plan. Whether you’re mapping out a content calendar or coordinating a major software release, these tools provide the framework. While most have task lists and deadlines, they each have their own flavor, like Trello’s signature visual boards, to suit how different teams operate.

Why is everyone looking for Trello alternatives?

For a long time, Trello was the undisputed champ of simple, free task management. But a couple of things have changed. Let’s be honest, the biggest push for many teams to look for Trello alternatives was the change to its free plan, which now only allows 10 collaborators per workspace. For any team with plans to grow, that’s a pretty low ceiling.

But it’s not just about the price. Many teams simply outgrow what Trello can do. Here’s a few reasons you might be feeling the squeeze:

• Your projects have gotten messy. Trello is brilliant for straightforward tasks. But once you start needing to link tasks that depend on each other or get a real overview of progress, you have to start adding paid "Power-Ups." Many alternatives have features like subtasks and dependencies baked right in.

• You need more than one way to look at your work. Trello does one thing, and it does it well: Kanban boards. But what if you need to see your project on a timeline (a Gantt chart) or a calendar? Most alternatives offer these different views out of the box, letting you see the same work from multiple angles.

• Your team’s knowledge is still all over the place. Even with a perfect task board, the real information, the "why" behind the work, is scattered. Key conversations get lost in Slack, important documents are in Google Drive or Confluence, and context from old support tickets is nowhere to be found. A project management tool alone can’t fix a fragmented knowledge base.

How I picked the best Trello alternatives

I didn’t just pull these names from a hat. To make this list genuinely useful for people leaving Trello, I focused on a few core things.

• Easy to get started: You’re coming from Trello, so you probably don’t want a tool that feels like you need an engineering degree to use it. Everything on this list is fairly intuitive.

• More than just the basics: I looked for tools where things like multiple project views and task dependencies are standard, not expensive add-ons.

• Doesn’t force you into a box: The best tools are flexible. They should adapt to how your team works, not the other way around.

• Actually helps you collaborate: These tools make it easy to talk to your team, share files, and keep everyone in the loop without having to jump to another app.

• Good value: Whether it’s a generous free plan or paid tiers that offer a lot of bang for your buck, every tool here is a solid investment.

A quick comparison of the top Trello alternatives

Here’s a bird’s-eye view of my top picks and how they stack up against each other.

Tool	Best For	Standout Feature	Pricing (Starts From)
Asana	Scaling teams needing structure	Goal tracking and robust project templates	Free plan; paid from $10.99/user/month
monday.com	Visual customization and dashboards	Highly flexible and colorful dashboards	Free plan; paid from $9/seat/month
ClickUp	Teams wanting an all-in-one solution	Huge feature set and extreme customizability	Free plan; paid from $7/user/month
Notion	Building a custom wiki and project hub	Combines docs, wikis, and project management	Free plan; paid from $8/user/month
Jira	Agile software development teams	Deep integration with developer tools (Scrum/Kanban)	Free plan; paid from $8.15/user/month
Airtable	Data-heavy projects and databases	A powerful hybrid of a spreadsheet and a database	Free plan; paid from $20/seat/month
Taiga	Teams looking for an open-source option	Simple, self-hostable, and focused on Kanban/Scrum	Free plan; paid cloud from ~$7/user/month

The 7 best Trello alternatives to try in 2025

1. Asana

Asana hits a sweet spot between Trello’s ease of use and the heavy-duty features that growing teams need. It’s built to add a layer of structure, helping you connect the day-to-day tasks with the big-picture company goals. If your projects feel like a tangled mess of who-does-what-when, Asana is great at untangling it with clear timelines and progress reports.

You get multiple views (List, Board, Timeline, Calendar) right out of the gate, and its automation tools are pretty powerful for handling repetitive tasks. The main thing to watch for is the price, as it can be a bit more expensive than others. The interface can also feel a bit busy if you’re used to Trello’s minimalism.

• Pricing: The free plan works for up to 10 people. Paid plans start with the Starter tier at $10.99 per user/month (annually).

• Best for: Teams that are getting bigger and need a more organized way to manage complex projects and track them against company goals.

2. monday.com

If Trello is a simple whiteboard, monday.com is a high-tech command center with glowing, interactive displays. It’s easily one of the most visual and customizable Trello alternatives available. You can essentially build any workflow you can dream up with its flexible building blocks and automation "recipes." It really shines when you use it to create high-level dashboards that show you what’s happening across multiple projects.

It’s incredibly flexible and, frankly, fun to look at. The main drawback is the pricing model. You pay "per seat" with a minimum of three seats on paid plans, so it can get costly for smaller teams. Some useful features like time tracking are also kept for the more expensive plans.

• Pricing: The free plan is for up to 2 users. The Basic plan starts at $9 per seat/month (billed annually), but the Standard plan at $12 per seat/month is where you unlock the most useful views.

• Best for: Teams that want a visually rich, super-customizable platform to manage anything from creative campaigns to sales pipelines.

3. ClickUp

ClickUp’s whole vibe is "one app to replace them all," and they’re really not joking. This thing is a beast, packing tasks, docs, chat, whiteboards, and more into a single platform. If you’re tired of switching between ten different tabs to get your work done, ClickUp wants to be your new home. Its level of customization is off the charts, which is both its biggest selling point and its biggest challenge.

The "Free Forever" plan is one of the most generous you’ll find, with no limits on tasks or members. On the flip side, the sheer volume of features can be a lot to take in at first, and the interface can sometimes feel a bit slow because it’s doing so much.

• Pricing: The free plan is fantastic. The Unlimited plan, which adds more storage and Gantt charts, starts at just $7 per user/month (annually).

• Best for: Teams that are comfortable with tech and want one powerful, affordable tool to manage literally everything.

4. Notion

Notion is less of a direct project manager and more of a complete workspace overhaul. It mashes up a wiki, a note-taking app, and a project manager into one incredibly flexible tool. You can build your project management system completely from scratch to fit your team’s exact needs. This makes it one of the most versatile Trello alternatives, especially if your team cares as much about documentation as they do about tasks.

Its flexibility is second to none, and it’s perfect for creating a central knowledge base that lives right next to your projects. The downside is that it’s not ready to go out of the box; you have to put in some effort to build your workflows. It’s more of a knowledge tool that can do project management.

• Pricing: The free plan is solid for personal use. For teams, the Plus plan at $8 per user/month (annually) is the way to go.

• Best for: Teams that want to build a central home for their projects and their knowledge, blending tasks and docs in one place.

5. Jira

If you work in software, you’ve almost certainly run into Jira. It’s made by Atlassian (the same company that owns Trello) and is the default choice for agile development teams. It’s specifically built for workflows involving sprints, backlogs, and bug tracking. While Trello is for general tasks, Jira is the specialized tool that engineers and product teams really need.

It’s the gold standard for agile methods like Scrum and Kanban and plugs into all the developer tools you’d expect. For anyone outside of a technical team, though, Jira often feels way too complex. The jargon and setup can be a real headache if you’re not already living in that world.

• Pricing: Free for up to 10 users. The Standard plan starts at $8.15 per user/month (annually).

• Best for: Agile software teams that need a powerful, specialized tool for planning, tracking, and shipping code.

6. Airtable

Airtable looks like a spreadsheet on steroids but acts like a user-friendly database. It’s the Trello alternative you need when your project "cards" have to hold a lot more information than a simple description. If your work is data-heavy, like a content calendar with 20 different data points per post, or a detailed user research log, Airtable gives you the power to manage it all without losing your mind.

It’s fantastic for organizing structured information, letting you link different sets of data together and build custom views. But it’s definitely not as simple as a Kanban board, so expect a bit of a learning curve. Pricing can also creep up, as it’s based on both users and the amount of data you store.

• Pricing: The free plan is good for small projects (up to 5 editors). The Team plan at $20 per seat/month (annually) gives you a much bigger runway.

• Best for: Teams managing complex, data-rich projects that are too much for a spreadsheet and too detailed for a simple board.

7. Taiga

For teams that prefer open-source software and want full control over their data, Taiga is a great pick. It’s a clean, no-frills platform for agile project management, with modules for both Kanban and Scrum. Since it’s open-source, you can host it on your own servers, which is a huge plus for privacy-conscious teams. It focuses on doing the agile basics really well without piling on features you’ll never use.

Being open-source and self-hostable is its biggest pro. It’s a simple, uncluttered tool that gets the job done. The trade-off is that it has fewer bells, whistles, and integrations than its big-name competitors. The interface is clean but doesn’t feel quite as polished as the others on this list.

• Pricing: The self-hosted version is free. Their cloud version has a free plan for public projects, with paid plans for private ones starting around $7 per user/month.

• Best for: Agile teams who value open-source software, want the option to self-host, and prefer a simple, focused tool.

This video offers a great overview of the top Trello alternatives to help you choose the best fit for your team.

Choosing Trello alternatives is only half the battle

Okay, so you’ve picked a new tool. Problem solved, right? Not quite. Switching to Asana or ClickUp is a great step, but it won’t fix one of the biggest hidden drains on your team’s productivity: scattered knowledge.

Even with the world’s best task board, your team’s most important information is still all over the place. Project briefs are in Google Docs, design specs are in Notion, critical decisions are buried in Slack threads, and customer feedback is in past support tickets. This means everyone wastes time every single day just trying to find the information they need to do their jobs.

That’s the problem we built eesel AI to solve. It’s not another project management tool you have to migrate to. It’s a smart layer that connects to all the apps you already use, creating a single, trustworthy brain for your entire company.

Here’s how it helps:

• Bring all your knowledge together. eesel AI plugs into over 100 tools you already use, like Jira, Confluence, and Google Docs. It reads and understands all that information to create one central source of truth.

• Get answers, not links. Your team can ask questions right from Slack (e.g., "What’s the latest on the Q3 marketing launch?") and get instant, accurate answers pulled from all your connected apps. No more bugging colleagues or searching through folders.

• Get started in minutes. Setting up a new project tool can take weeks. You can connect your apps to eesel AI with a few clicks and see the benefits almost immediately, without messing up your current workflows.

Choose the right Trello alternatives, but don’t forget your knowledge

Look, graduating from Trello is a totally normal, healthy step for a growing team. Whether you need the structure of Asana, the visual flair of monday.com, or the all-in-one power of ClickUp, there’s a fantastic alternative on this list that will work for you.

Just remember that a tool to organize your tasks is only one piece of the puzzle. Real productivity happens when a great workflow is paired with instant access to the knowledge your team needs to move forward. The best setup combines one of these great Trello alternatives with a smart knowledge layer that ties everything together.

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