I tried 7 Microsoft Teams alternatives to find the best collaboration tool in 2025

Look, Microsoft Teams is a beast, especially if your company is all-in on Microsoft 365. But for a lot of us, it can feel like a maze of channels, endless notifications, and features we’ll probably never touch. It’s powerful, sure, but it can also be a slow, resource-hogging platform that locks you into one ecosystem.

That’s what sent me on a bit of a quest: to find the best Microsoft Teams alternatives that actually solve problems instead of adding more complexity. I was on the hunt for tools that do one or two things incredibly well, whether that’s delivering crystal-clear video calls, a super-fast chat interface, or just making it easier to find that one document from three months ago.

This guide is the result of that search. Here are the 7 best options I found for different kinds of teams, so you can find a tool that helps you work better together, not just… more.

What are Teams alternatives?

So, what are we even talking about when we say "Teams alternatives"? In short, they’re other collaboration tools that offer the basics like team chat, video calls, file sharing, and some project management.

But here’s the key difference: they usually don’t try to be everything to everyone. Instead, they often pick a lane and excel in it. Some focus on a clean, simple chat experience. Others go all out on video and audio quality. And some are built for teams that need to manage projects efficiently or have complete control over their own data. The point isn’t just to find a carbon copy of Teams, but to find a tool that fits your team’s workflow without the extra baggage.

How we chose the best Teams alternatives

To put together a list that’s actually useful, I didn’t just look for Teams clones. I focused on tools that address the most common headaches people have with the platform. To keep it real, I zeroed in on a few key things:

• Ease of use: Can your team jump in and start using it without a three-day training seminar?

• Core functionality: Is it genuinely great at chat, video calls, or managing tasks?

• Pricing and value: Is there a decent free plan? Are the paid options straightforward and worth the money?

• Specific use case: Does it solve a particular problem better than Teams? Think communication for frontline workers, collaboration for developers, or simply finding answers fast.

The best Teams alternatives at a glance

Tool	Best For	Free Plan	Starting Price (per user/mo)
eesel AI	Instant answers & knowledge management	Yes (Free search)	$239/mo (Team Plan)
Slack	Team chat & integrations	Yes	$7.25
Zoom	Video conferencing & webinars	Yes	$13.33
Google Meet & Chat	Teams in the Google ecosystem	Yes	$7
Webex	Enterprise security & large meetings	Yes	$12
Mattermost	Self-hosting & data control	Yes	$10
ProofHub	Project management & collaboration	No	$45/mo (Flat fee)

The 7 best Teams alternatives in 2025

Alright, let’s get into the nitty-gritty of the top contenders. Each one brings something different to the table.

1. eesel AI

One of the biggest gripes with Teams (or any chat app, really) is that conversations and company knowledge go there to die. Trying to find a specific file or the answer to a question you know was asked before can feel like searching for a needle in a haystack.

Instead of ripping out your chat tool, eesel AI offers a much smarter fix. It acts as an AI knowledge layer that plugs right into the tools you already use, including Microsoft Teams and Slack.

The AI Internal Chat product from eesel AI lets your team ask questions in plain English and get immediate, accurate answers pulled from all your company knowledge, whether it’s in Confluence, Google Docs, old support tickets, or even that messy chat history you could never properly search. It turns your chat platform from a source of clutter into a brain for your company. This is a perfect fit for teams that don’t want to go through a painful migration but desperately need to fix their internal support and knowledge sharing.

A screenshot of an AI CRM agent answering a team member's question about discounts directly in their chat application.

• Pros:

  • Directly solves the "I can’t find anything" problem.

  • Integrates with your existing tools, so there’s nothing to migrate.

  • Brings together knowledge from dozens of sources (Docs, Confluence, Notion, you name it).

  • You can get it up and running in minutes by yourself.

• Cons:

  • It isn’t a full replacement for Teams’ chat and video features.

  • The pricing is based on usage, which might feel a bit different if you’re used to per-user billing.

• Pricing:

  • Team: $239/mo (billed annually) for up to 1,000 AI interactions.

  • Business: $639/mo (billed annually) for up to 3,000 interactions and advanced features like training on past tickets.

2. Slack

Slack basically invented the modern team chat app, and it’s still a top contender because of its clean interface and enormous library of integrations. Where Teams can feel busy and confusing, Slack’s focus on channels and threads keeps conversations tidy. It’s faster, lighter, and generally a favorite among teams who just want a great chat experience. Plus, its "Slack Connect" feature makes working with outside partners and clients way less clunky than Teams’ guest access.

• Pros:

  • Super user-friendly and intuitive design.

  • A massive app directory with deep integrations for almost any tool.

  • Search is actually powerful and useful.

  • Great for collaborating with people outside your company via Slack Connect.

• Cons:

  • The free plan’s 90-day message history limit is a real pain when you need to find something from last quarter.

  • Costs can add up quickly for bigger teams.

  • The video call feature is fine for quick huddles but isn’t as solid as dedicated tools.

• Pricing:

  • Free: 90-day message history, 10 app integrations, and 1-on-1 Huddles.

  • Pro: $7.25/user/month (billed annually) for unlimited message history, unlimited apps, and group Huddles.

  • Business+: $15.00/user/month (billed annually) for extras like SAML-based single sign-on and data exports.

3. Zoom

While Teams has decent video, Zoom is still the one to beat for sheer reliability and quality. If your team spends the bulk of its day in virtual meetings, webinars, or client calls, Zoom’s performance is hard to top. It tends to use fewer computer resources and handles large meetings with less stuttering and fewer headaches. Though it started as just a video tool, Zoom has added "Team Chat" and "Whiteboard" to compete more directly with Teams, but its heart and soul is still in video.

• Pros:

  • Top-notch video and audio quality and reliability.

  • Simple and easy for external guests to join calls without a fuss.

  • Advanced features like breakout rooms and polling are well-developed and easy to use.

  • The free plan is pretty generous (40-minute group meetings).

• Cons:

  • The team chat and file-sharing parts feel a bit less mature than its competitors.

  • To get the full suite of phone and collaboration tools, you might need to bundle multiple Zoom products.

• Pricing:

  • Basic: Free for meetings up to 40 minutes with up to 100 people.

  • Pro: Starts at $13.33/user/month for longer meetings and cloud recording.

  • Business: Starts at $18.33/user/month for more participants and company branding.

4. Google Meet & Chat

If your company already lives and breathes Google Workspace, then using Google Meet and Chat is a no-brainer. The integration is buttery smooth, you can hop on a meeting right from a calendar invite, chat from your Gmail inbox, and work together on Docs, Sheets, and Slides in real-time. The whole interface is cleaner and less overwhelming than Teams, making it a solid choice for teams who want simple communication tools that don’t pull them out of their existing workflow.

• Pros:

  • Flawless integration with Google Workspace (Docs, Calendar, Drive).

  • A simple, clean interface that’s easy to pick up.

  • It’s all browser-based, so guests don’t need to download anything.

  • It’s included with Workspace plans, making it very cost-effective.

• Cons:

  • It doesn’t have as many bells and whistles or customization options as Teams.

  • Integrations outside of the Google world are pretty limited.

• Pricing:

  • Bundled with Google Workspace plans.

  • Business Starter: $7/user/month (billed annually) with 30 GB of storage and 100-person meetings.

  • Business Standard: $14/user/month (billed annually) with 2 TB of storage, 150-person meetings, and recording capabilities.

5. Webex

Webex by Cisco has been in the collaboration game for a long time, and it really shines in large corporate environments where security and compliance are top priorities. It offers serious features like end-to-end encryption and advanced admin controls that go beyond what you get with standard Teams plans. Its AI features are also quite impressive, with things like real-time translation in over 100 languages and some of the best background noise removal out there.

• Pros:

  • Enterprise-level security and compliance features.

  • Handy AI tools for transcription and translation.

  • Rock-solid performance for huge meetings and webinars.

  • A full suite that can include calling, messaging, and events.

• Cons:

  • The user interface can feel a bit more corporate and complex than others.

  • It might be overkill (and pricey) for smaller teams.

• Pricing:

  • Free: Up to 40-minute meetings with up to 100 attendees.

  • Meet Plan: $12/user/month (billed annually) for 24-hour meetings with up to 200 attendees and 10 GB of cloud recording.

  • Suite Plan: $22.50/user/month (billed annually) adds a business phone number and calling features.

6. Mattermost

For organizations where security is non-negotiable, like government, finance, or R&D, Mattermost is the go-to open-source option. Its biggest selling point is that it gives you total control over your data because you can host it on your own servers (either on-premise or in a private cloud). That’s a level of security and privacy that cloud services like Teams just can’t offer. It’s also highly customizable and plays very nicely with developer tools like Jira, GitHub, and Jenkins.

• Pros:

  • You own and control your data with self-hosting.

  • It’s open-source, so you can tweak it to your heart’s content.

  • Has a heavy focus on security and privacy.

  • Excellent for technical and DevOps teams’ workflows.

• Cons:

  • You’ll need some technical know-how to set it up and keep it running.

  • The interface isn’t as sleek as some of the mainstream options.

  • The free, self-hosted version has limited native video conferencing.

• Pricing:

  • Free: A self-hosted open-source version is available for teams that can manage their own servers.

  • Professional: $10/user/month (billed annually) for advanced access controls, group calling, and guest accounts.

  • Enterprise: Custom pricing for large-scale needs with advanced compliance and security.

7. ProofHub

If your biggest problem with Teams is that the project management tools feel like an afterthought, ProofHub is worth a look. It’s a project management platform first and a communication tool second. It puts task lists, Gantt charts, calendars, and discussions all in one spot, which keeps collaboration focused on the actual work. It’s perfect for teams who find that the constant, open-ended chats in Teams are more of a distraction than a help.

• Pros:

  • An all-in-one tool for project management and team collaboration.

  • Simple, flat-rate pricing for unlimited users is a fantastic value.

  • Powerful features like Gantt charts, time tracking, and online proofing for creative assets.

• Cons:

  • You’ll need to use other apps for video conferencing.

  • It’s less suited for the kind of spontaneous, real-time chat you get in Slack or Teams.

• Pricing:

  • Essential: $45/month (flat fee, billed annually) for unlimited users and 40 projects.

  • Ultimate Control: $89/month (flat fee, billed annually) for unlimited projects, custom roles, and white labeling.

This video explores five standout Teams alternatives, each with unique strengths to suit different needs.

How to choose the right Teams alternative for your team

Switching collaboration tools is a big move. To get it right, don’t just go for the one with the longest feature list. Instead, figure out your team’s biggest pain point with Teams and solve for that.

• Is your chat a chaotic mess? Check out a chat-first tool like Slack.

• Are video calls constantly dropping or lagging? Prioritize a video-first platform like Zoom.

• Is your team already all-in on Google? Sticking with Google Workspace makes a lot of sense.

• Is the real problem that no one can ever find anything? The issue might not be your chat tool. An AI knowledge platform like eesel AI can fix that by plugging into what you already use, saving you the massive headache of a full migration.

Before you make a final call, use the free trials. Get your team to play around with your top two or three contenders in their daily work. The best tool is always the one your team actually uses and doesn’t complain about.

The right Teams alternatives fix the right problems

Microsoft Teams tries to do everything for everyone, which is both its biggest advantage and its fatal flaw. The best alternative for your team is the one that hones in on your most annoying collaboration challenge, whether that’s messy chats, glitchy video, or projects that get lost in the shuffle.

But no matter which communication tool you land on, one problem almost always remains: knowledge gets lost. Conversations fly by, important files get buried, and your team wastes time asking and answering the same questions over and over again.

That’s where a tool like eesel AI gives you a unique edge. It works with your collaboration hub to make sure your team can find what they need, right when they need it. By connecting all your scattered knowledge sources, it creates a single source of truth that your employees can ask questions to, right from their chat window.

If you’re tired of digging for answers and just want to get work done, explore eesel AI’s Internal Chat solution and see how you can make any collaboration tool a whole lot smarter.