Top 10 Confluence alternatives for better team collaboration in 2025

Let’s be real: Atlassian Confluence can be a beast. It’s a workhorse for managing knowledge, but sometimes that power feels like a curse. If you’ve ever stared at a loading screen, battled a messy interface, or searched for something only to get a dozen irrelevant results, you know what I mean. Pretty soon, your wiki becomes the one thing it should never be: outdated and ignored.

The goal here isn’t just to find a replacement. It’s to fix the real issue: making sure your team can find the information they need without pulling their hair out. This guide covers the 10 best confluence alternatives for 2025, from straightforward replacements to modern AI-powered tools that change how your team gets answers.

What are Confluence alternatives?

So, what exactly are Confluence alternatives? Simply put, they’re tools designed to do what Confluence does ,document collaboration, internal wikis, creating a single source of truth ,but better. They exist because tons of people are fed up with Confluence’s complexity, slow search, or the fact that it takes a week to onboard a new user.

You’ll find a wide variety of options out there. Some are full-blown workspaces that mix docs with project management, while others are smart AI layers that do one thing really well: getting your team an answer, fast.

How we chose the best Confluence alternatives

So, how did we put this list together? We didn’t just compare feature lists. We focused on what actually matters when your team is trying to get work done. Here’s what we looked for:

• Ease of use: Can someone who isn’t a tech genius figure it out quickly? Is the interface clean or a total mess?

• Real collaboration: Does it have features like live editing and comments that people will actually want to use?

• Search that works: How fast is the search? Does it find actual answers, or just a long list of documents?

• Plays well with others: How easily does it connect with the tools you already use, like Slack, your help desk, or Google Drive?

• Good value: Is the price fair for what you get? Does it become crazy expensive as your team gets bigger?

Comparison of Confluence alternatives at a glance

Tool	Best For	Key Feature	Pricing Model
eesel AI	Instantly accessing knowledge from existing tools	AI Internal Chat in Slack/Teams	Per Interaction
Notion	All-in-one flexible workspaces	Connected databases & wikis	Per User/Month
SharePoint	Enterprises in the Microsoft ecosystem	Deep Microsoft 365 integration	Bundled with M365
Guru	AI-driven knowledge management	AI-suggested content & verification	Per User/Month
Nuclino	Fast, simple, and modern wikis	Real-time collaborative editor	Per User/Month
ClickUp	Unifying project management and docs	All-in-one productivity platform	Per User/Month
Slab	Teams wanting a clean, integrated wiki	Unified search across apps	Per User/Month
BookStack	Self-hosted, structured documentation	Open-source, book-like structure	Free (self-hosted)
Wiki.js	Developer-focused, Git-based docs	Markdown-first, Git integration	Free (self-hosted)
Google Docs	Simple, free document collaboration	Real-time collaborative editing	Free (with Google account)

The 10 best Confluence alternatives in 2025

Alright, let’s dive into the top contenders. Each one has its own vibe, so we’ll break down who it’s for and what to watch out for.

1. eesel AI: The AI Layer

Instead of going through the agony of a full wiki migration, eesel AI takes a different route. It’s an AI layer that securely plugs into the knowledge you already have ,in Confluence, Google Docs, Notion, and Slack. Its AI Internal Chat lets employees ask questions in Slack or MS Teams and get a single, clear answer pulled from all your connected docs.

This means no one ever has to manually dig through a clunky Confluence page again. It solves the "I can’t find anything" problem without the migration nightmare. It just makes your existing tools better.

• Pros:

• You don’t have to migrate anything. It works with your tools right out of the box.

• It brings answers directly into Slack and Microsoft Teams, where your team is already working.

• It pulls info from all your different apps, so knowledge isn’t trapped in one place.

• Cons:

• It’s not a place to write new docs. It needs existing content to learn from.

• Pricing: Starts at $239/month (billed annually) for the Team plan, which is based on the number of AI interactions.

2. Notion: The all-in-one workspace

Notion is a huge name in this space, and it’s easy to see why. It’s famous for its "build-it-yourself" flexibility, letting you mix documents, databases, and project plans into one workspace. Teams use it for everything from slick-looking wikis to detailed project trackers. Plus, there’s a massive community building and sharing templates, so you’re never starting from scratch.

• Pros: It’s super flexible, looks great, and the community has a template for just about anything.

• Cons: But that flexibility can be a curse. If you’re not careful, it can turn into a disorganized mess. The blank page can also feel a bit intimidating at first.

• Pricing: A generous free plan is available. Paid plans start at $8 per user, per month.

3. Microsoft SharePoint: The enterprise intranet

If your company runs on Microsoft 365, then Microsoft SharePoint is the obvious choice. It’s the old guard of document management and company intranets, and it connects deeply with Teams, OneDrive, and all the other Office apps. It’s designed for big companies that need tight control over security and permissions.

• Pros: Connects perfectly with Microsoft tools and offers top-notch security for big organizations.

• Cons: It’s famously complicated to set up and maintain. The interface can feel a bit old and clunky, which often means people will avoid using it.

• Pricing: Included with most Microsoft 365 Business plans.

4. Guru: The AI-powered wiki

Guru is a knowledge platform that leans heavily on AI to keep your info up-to-date. Its coolest feature is a verification system that pings your internal experts to make sure content is still accurate. This helps prevent your wiki from becoming stale. Information is stored in little "Cards," and a browser extension pushes that info to your team wherever they are.

• Pros: Great for making sure knowledge stays accurate with its verification feature and smart suggestions.

• Cons: It’s another app you have to get your team to use. If people don’t get on board, you’ll end up with the same old problem: an empty, outdated wiki.

• Pricing: Free for up to 3 users. Paid plans start at $5 per user, per month.

5. Nuclino: The lightweight and fast alternative

People love Nuclino because it’s fast, simple, and has a super clean design. If you think Confluence is slow and bloated, Nuclino’s real-time editor will feel like a breath of fresh air. It gets rid of all the extra fluff and just focuses on making it easy to create and organize content.

• Pros: Super fast and simple to use, with a clean design and different ways to view your work (list, board, or graph).

• Cons: It doesn’t have as many bells and whistles or integrations as the bigger players.

• Pricing: A free plan is available for basic use. Paid plans start at $5 per user, per month.

6. ClickUp: An all-in-one productivity platform

ClickUp is trying to be the one tool to rule them all. It pulls together project management, documents, goals, and even chat into one place. The "ClickUp Docs" part of the platform is their direct answer to Confluence, letting you keep documentation right next to the projects it belongs to.

• Pros: Keeps your tasks and docs together and is really flexible for just about any kind of work.

• Cons: Honestly, the huge number of features can be a lot to take in. It can be tough for new teams to get the hang of it.

• Pricing: Offers a robust free plan. Paid plans start at $7 per user, per month.

7. Slab: The modern knowledge hub

Slab calls itself a "knowledge hub for the modern workplace," and it definitely looks the part. It’s all about a clean, simple interface and strong connections to other tools. Its best trick is a unified search that digs through Slab and other apps like Slack, GitHub, and Google Drive at the same time.

• Pros: The search is fantastic because it checks your other apps, and the design is clean and modern.

• Cons: It’s not built for heavy-duty project management like you’d find in ClickUp or Notion.

• Pricing: A free plan is available for up to 10 users. Paid plans start at $6.67 per user, per month.

8. BookStack: An open-source alternative

If you’re on a tight budget and don’t mind hosting your own tools, BookStack is a great open-source option. It has a simple and intuitive structure based on books, chapters, and pages. This makes it perfect for creating things like user manuals or organized guides.

• Pros: It’s 100% free and open-source, and the book-like structure is easy for anyone to understand.

• Cons: You’ll need someone technical on your team to set it up and keep it running.

• Pricing: Free.

9. Wiki.js: The developer’s wiki

Wiki.js is another excellent open-source choice, but this one is built for developers. It uses Markdown for everything and syncs directly with Git. This is a dream for teams who want to manage their documentation the same way they manage their code, following the whole "docs-as-code" approach.

• Pros: Works perfectly with Git, it’s really fast, and developers will feel right at home.

• Cons: It’s probably too technical for teams outside of engineering, like marketing or HR.

• Pricing: Free.

10. Google Docs: A simple collaboration tool

Look, we couldn’t make a list of confluence alternatives without giving a nod to Google Docs. For a lot of small teams, it’s good enough ,and it’s free. The real-time collaboration is legendary, and if you’re disciplined with your Google Drive folders, it can work as a basic knowledge base.

• Pros: It’s free, everyone knows how to use it, and the live collaboration is top-notch.

• Cons: It has zero of the structure or search features of a real wiki. Things can get messy and lost fast if you’re not super organized.

• Pricing: Free with a Google account.

How to choose the right Confluence alternatives for your team

Switching tools is a big deal, so don’t just jump on the first shiny new thing. Here are a few things to think about before you make a move.

• Tip 1: Figure out your real problem. Are you struggling to create content, or is the main issue that no one can find what you’ve already written? If it’s a "finding" problem, a tool like eesel AI that sits on top of your current setup makes a lot more sense than a massive migration project.

• Tip 2: Think about your team’s tech comfort level. Open-source tools are great for control, but they need someone to handle the technical side of things. SaaS platforms are way easier to get started with right away.

• Tip 3: Don’t forget the hidden costs of switching. It’s not just about the subscription fee. You’ll spend time on training, moving content, and dealing with a bit of chaos during the changeover. Make sure the new tool is actually worth that hassle.

• Tip 4: Make sure it connects to your other tools. Your knowledge base shouldn’t be off on its own island. The best options plug right into your help desk (like Zendesk or Jira Service Management, chat app, and project management software.

Confluence Alternatives: It’s not about the wiki, it’s about the answer

At the end of the day, picking a Confluence alternative isn’t just about finding a new home for your documents. It’s about getting your team the information they need, when they need it. While lots of tools on this list have a nicer editor or a cleaner look, the real win is making knowledge so easy to access that nobody has to even think about where to look.

Instead of making your team hunt through yet another wiki, why not bring the answers directly to them? eesel AI plugs into the tools you already use ,Confluence included ,and delivers instant, trustworthy answers in the apps your team lives in every day. Start your free trial and see how much easier it can be.